What Impacts the Cost of a Party Bus Rental in Kansas City?
Group Size
Party buses accommodate anywhere from 10 passengers up to 50+ passengers. Smaller buses like our 14 and 22-passenger limo buses are great for more intimate groups of friends or family. Our larger 36-40 passenger party buses work well for big blowout bachelor/bachelorette parties, prom groups, corporate outings, birthdays and more.
The size of the party bus significantly impacts the price because operating larger vehicles costs more for things like gas and maintenance. However, don’t just book a huge bus if your group is small to try and get a deal. You’ll still pay higher rates and end up wasting valuable party space! Our team will match you with the perfect size Kansas City party bus for your headcount so you don’t overpay.
Duration
Rentals are typically billed either by the hour or a flat fee for a set number of hours. Our standard hourly rate for a Kansas City party bus rental begins at $200 per hour. Most rentals require a 3-hour minimum booking.
For longer rentals, we offer discounted multi-hour and daily rates. Are you planning a big 12+ hour Kansas City party bus rental for a birthday or bachelor party? Ask us about our special daily rates within 100 miles of KC. This way, your party bus can stay with you anywhere in the metro area without racking up overage fees all night.
Time of Year
Due to higher demand, party bus rental prices tend to be higher during peak seasons in Kansas City. Major events like the Big 12 Basketball Tournament, St Patrick’s Day Bar Crawl, Fourth of July Fireworks, and New Year’s Eve can all drive up rates as revelers look for convenient transportation between celebrations. Peak demand also occurs in the spring and fall months, especially when the weather is nice.
For the best rates, look to book your trip in the off-season months of January, February or July when demand is lower. If you need a bus during a busy time of year, make sure to reserve well in advance to secure availability and the best pricing. Calling last minute on a holiday weekend will surely rack up a premium rate.
Amenities
The baseline hourly and day rates for our Kansas City party bus rentals include a clean, modern vehicle with leather seats, Bluetooth stereo, climate control, lighting and more. Upgrading your amenities with additions like a premium sound system, laser lights, HD TVs, karaoke, neon lighting, or an onboard bar can increase the rate but take your trip to the next level.
When booking your KC party bus, let your reservations agent know which features and add-ons are must-haves for your group. That way, we can find a bus that has the amenities you’ll actually use.
Driver Gratuities
It’s customary to provide a tip for your Kansas City party bus driver, similar to tipping a limo driver or Serving staff. Tips generally range from 15-20% of your total rental cost. Some party bus companies will include gratuities in their pricing, while others expect the tip to be paid separately in cash at the end of your rental. Be sure to ask us about our specific tipping policy when booking so you can budget accordingly.
Party Bus Rental Cost Examples in Kansas City
To give you a better idea of what to budget for your KC party bus rental, here are some average price examples:
Crossroads Arts District Wedding Shuttle
A bride rents a 20-passenger party bus to shuttle wedding guests from their downtown KC hotel to her Crossroads Arts District ceremony and City Market reception. The rental period is 8 hours on a Saturday in May.
Party bus rate: $200/hour x 8 hours = $1,600
Driver gratuity (20%) = $320
Total cost = $1,920
Power & Light District Birthday Party Bus
A group of 14 friends celebrates a 30th by renting a birthday party bus for a 5-hour bar crawl through KC’s Power & Light District on a Friday night in March.
14 passenger party bus rate: $250/hour x 5 hours = $1,250
Driver gratuity (15%) = $187.5
Total cost = $1,437.5
Bachelor Party
Ten bachelor party attendees rent the 22-passenger “Party Animal” party bus for a Saturday in September. The booking is for 8 hours to allow for transportation to Power & Light District bars as well as a BBQ restaurant for dinner.
Specialty party bus rate: $260/hour x 8 hours = $2,080
Driver gratuity (20%) = $416
Total cost = $2,496
Royals Opening Day Party Bus
A group of Royals fans rents a 40-passenger party bus for a 12-hour rental taking them to Kansas City’s famous tailgating scene at Kauffman Stadium for MLB Opening Day. Their rental includes unlimited mileage, so they can enjoy the sporting event bus all day long before, during and after the game.
Discounted 12+ hour daily rate: $2,500
Driver gratuity (15%) = $375
Total cost = $2,875
Tips to Save on Your Kansas City Party Bus Rental
Follow these tips to keep costs down for your Kansas City party bus rental without sacrificing fun:
Book early – Last-minute planners pay a premium. Reserve at least a few weeks in advance.
Take advantage of promotions – Ask about discounts for summer, winter, midweek, or late-night reservations.
Split with more people – The more passengers to split the cost, the cheaper for everyone.
Add extra time – The hourly rate goes down the more hours you book.
Get a smaller bus – Right-size your party bus to your exact guest count.
Ready to Get a Custom Kansas City Party Bus Quote?
As you can see, the total cost of a KC party bus involves multiple factors. That’s why the only way to get an accurate price for your specific rental is to call Kansas City Party Bus Company. Our party bus experts know Kansas City and can provide an instant quote tailored to your trip details. Contact us anytime, 24/7, at 913-222-8254 to get the ball rolling on your Kansas City party bus rental!
